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District Updates

2020-2021 School Year Updates

Derby Public Schools is providing updates and a variety of resources for our families and staff during the Coronavirus (COVID-19) pandemic. We will continue to communicate with families and staff via Skylert, our mass notification tool, and post on www.derbyschools.com. Read previous updates HERE.

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Wednesday, October 14, 2020 • Gating Criteria Decision for Learning Mode Weeks of October 19-30
After input, discussion and reviewing data with the Gating Criteria Committee earlier this afternoon, Derby Public Schools will be continuing in-person for grades Early Childhood-12 for the weeks of October 19-30. Review items from the Gating Criteria Committee meeting for October 19-30: District Safety Security Logistics Plan and Gating Criteria Considerations.

Although Derby Public Schools is able to remain in-person, data/discussion is teetering on the possibility of making learning model shifts at the secondary level in the future. Positive case and quarantine data will be reviewed again on October 28 and I am hopeful to see data start to trend downward. If you are showing symptoms, please stay home and take the time to get tested to mitigate the spread of this virus. If you have questions on when a student/staff should come to school or work, please reference these health resources HERE. We all have a responsibility to keep our community safe and reduce the spread and the effects it has on our learning environment. I encourage all students, staff and families to take precautions, stay home if you are not feeling well, wear masks and socially distance when applicable.

Families across the country are adapting to the evolving changes in daily life due to the COVID-19 pandemic. Derby Public Schools is proud to have dedicated social worker support at each school as well as additional counselors at the secondary level. If you need additional social-emotional assistance and are concerned about your child’s mental health, we encourage you to reach out for assistance. Please contact your child’s school counselor/social worker. If your child is experiencing a mental health crisis, we recommend that you contact the COMCARE Community Crisis Center at (316) 660-7500, which is staffed 24-hours a day. The Community Crisis Center is your 24-hour resource for mental health assistance and suicide prevention.

We have also received questions on the number of positive cases at Derby Public Schools. The district has previously shared this document HERE explaining the notification process and who would be notified. Additionally, a weekly dashboard is updated on our website HERE. For questions regarding quarantine and close contacts, please reference this flow chart HERE.

As a reminder regarding Gating Criteria: At the August 24, 2020 Board meeting Gating Criteria Considerations, Based on COVID-19 Community Transmission was approved. Derby Public Schools reviewed gating criteria recommendations from the Sedgwick County Health Department, Kansas State Department of Education’s Navigating Change and Kansas National Educators Association, and worked with local health professionals to develop criteria for the district. The Gating Criteria Committee is utilizing this document on a regular basis for the district learning and operational mode. As shared previously (district updates HERE), families had the option to select, based on 9-week periods, their preference between two learning models: In-Person (may switch to hybrid or remote when determined by district Gating Criteria) or Remote Only. For those who selected in-person learning, we are utilizing the approved gating criteria to determine when school will be fully in-person or shift to hybrid or remote.

The following dates are upcoming Gating Committee announcement dates for the first semester to review new data and modes of learning:

Date of Announcement • Determined for Weeks of
October 28 • November 2-13
November 10 (Tuesday) • November 16-24
November 25 • November 30-Winter Break

More information, resources and Frequently Asked Questions can be found here: www.derbyschools.com/returntolearn. Thank you for your continued support and flexibility. Have a good evening!

Sincerely,
Heather Bohaty
Superintendent of Derby Public Schools


Wednesday, September 30, 2020 • Gating Criteria Decision for Learning Mode Weeks of October 5-16

After input from the Gating Criteria Committee earlier this afternoon, Derby Public Schools will be continuing in-person for grades Early Childhood-12 for the weeks of October 5-16.

If you have questions on when a student/staff should come to school or work, please reference these health resources HERE. Review items from the Gating Criteria Committee meeting for October 5-16: District Safety Security Logistics Plan and Gating Criteria Considerations.

We have also received questions on the number of positive cases at Derby Public Schools. The district has previously shared this document HERE explaining the notification process and who would be notified. Additionally, a weekly dashboard is updated on our website HERE. For questions regarding quarantine and close contacts, please reference this flow chart HERE.

As a reminder regarding Gating Criteria: At the August 24, 2020 Board meeting Gating Criteria Considerations, Based on COVID-19 Community Transmission was approved. Derby Public Schools reviewed gating criteria recommendations from the Sedgwick County Health Department, Kansas State Department of Education’s Navigating Change and Kansas National Educators Association, and worked with local health professionals to develop criteria for the district. The Gating Criteria Committee is utilizing this document on a regular basis for the district learning and operational mode. As shared previously (district updates HERE), families had the option to select, based on 9-week periods, their preference between two learning models: In-Person (may switch to hybrid or remote when determined by district Gating Criteria) or Remote Only. For those who selected in-person learning, we are utilizing the approved gating criteria to determine when school will be fully in-person or shift to hybrid or remote.

The following dates are upcoming Gating Committee announcement dates for the first semester to review new data and modes of learning:

Date of Announcement • Determined for Weeks of
October 14 • October 19-30
October 28 • November 2-13
November 10 (Tuesday) • November 16-24
November 25 • November 30-Winter Break

More information, resources and Frequently Asked Questions can be found here: www.derbyschools.com/returntolearn. I encourage all students, staff and families to take precautions, stay home if you are not feeling well, wear your masks and socially distance when applicable. Thank you for your continued support, flexibility and understanding. Have a good evening!

Sincerely,
Heather Bohaty
Superintendent of Derby Public Schools


Gating Criteria Decision for Learning Mode Weeks of September 21-October 2

After input from the Gating Criteria Committee earlier this afternoon, Derby Public Schools will be continuing in-person for grades Early Childhood-12 for the weeks of September 21-October 2. Additionally, the district will no longer be doing temperature checks upon arrival for students starting September 21. Staff will continue to do temperature checks. We encourage families to do this at home and continue to monitor symptoms prior to coming to school. If you have questions on when a student/staff should come to school or work, please reference these health resources HERE.

As a reminder regarding Gating Criteria: At the August 24, 2020 Board meeting Gating Criteria Considerations, Based on COVID-19 Community Transmission was approved. Derby Public Schools reviewed gating criteria recommendations from the Sedgwick County Health Department, Kansas State Department of Education’s Navigating Change and Kansas National Educators Association, and worked with local health professionals to develop criteria for the district. The Gating Criteria Committee is utilizing this document on a regular basis for the district learning and operational mode. As shared previously (district updates HERE), families had the option to select, based on 9-week periods, their preference between two learning models: In-Person (may switch to hybrid or remote when determined by district Gating Criteria) or Remote Only. For those who selected in-person learning, we are utilizing the approved gating criteria to determine when school will be fully in-person or shift to hybrid or remote.

The following dates are upcoming Gating Committee announcement dates for the first semester to review new data and modes of learning:

Date of Announcement • Determined for Weeks of
September 30 • October 5-16
October 14 • October 19-30
October 28 • November 2-13
November 10 (Tuesday) • November 16-24
November 25 • November 30-Winter Break

More information, resources and Frequently Asked Questions can be found here: www.derbyschools.com/returntolearn. I want to continue to encourage all students, staff and families to take precautions, wear your masks and socially distance when applicable. Thank you for a great school year so far!

Sincerely,
Heather Bohaty
Superintendent of Derby Public Schools


Wednesday, August 26, 2020 • Gating Criteria Decision for the Start of School Learning Mode

At the August 24, 2020 Board meeting Gating Criteria, Considerations, Based on COVID-19 Community Transmission was approved. Derby Public Schools reviewed gating criteria recommendations from the Sedgwick County Health Department, Kansas State Department of Education’s Navigating Change and Kansas National Educators Association, and worked with local health professionals to develop criteria for the district. The Gating Criteria Committee will utilize this document on a regular basis for the district learning and operational mode. As shared previously (district updates HERE), families had the option to select, based on 9-week periods, their preference between two learning models: In-Person (may switch to hybrid or remote when determined by district Gating Criteria) or Remote Only. We are utilizing the approved gating criteria to determine when school will be fully in-person or shift to hybrid or remote. Gating criteria does not impact those who already selected to be Remote Only.

After input from Gating Criteria Committee, Derby Public Schools will be starting in-person for grades EC-12 on Sept. 8. You will be receiving more information in the coming days from your child’s school on what to anticipate for the start of school, scheduling meet the teacher appointments and more. The following dates are Gating Committee announcement dates for the first semester to review new data and modes of learning:

Date of Announcement • Determined for Weeks of
August 26 • September 8-18, 
September 16 • September 21-October 2
September 30 • October 5-16
October 14 • October 19-30
October 28 • November 2-13
November 10 (Tuesday) • November 16-24
November 25 • November 30-Winter Break

More information, resources and Frequently Asked Questions can be found here: www.derbyschools.com/returntolearn. We encourage all students, staff and families to take precautions, wear your masks and socially distance when applicable. We are looking forward to starting the school year very soon! Thank you for your patience as we navigate this fluid situation.

Sincerely,
Heather Bohaty
Superintendent of Derby Public Schools

Attached: HERE), families had the option to select, based on 9-week periods, their preference between two learning models: In-Person (may switch to hybrid or remote when needed) or Remote Only. At the August 24 Board of Education meeting, Derby Public Schools will bring for Board approval “Gating Criteria Considerations” that will be used to determine when schools should shift between learning models for those who selected in-person. Gating Criteria would consider a variety of COVID-19 factors including the percentage of positive cases in our county. For those who have selected in-person school, our goal is to start in person but it must be done safely. We will share more information at the end of the day August 26.

Back to School/Meet the Teacher Appointments: These will be held on September 2-3. Schools will communicate how to sign up for a time. This opportunity will be offered face-to-face. Scheduled times for each student will help maintain a lower number of people throughout the buildings. However, buildings will work with those who may not be comfortable with an in-person meeting and may meet via Zoom or another method. Schools will also communicate your child’s teacher and/or student’s course schedule at a later date.

Please note: For those who selected the in-person learning model, your student’s hybrid schedule (only to be implemented when needed) will be shared during the Meet the Teacher appointment so you have this schedule in advance. The goal of a hybrid schedule is to use when the rate of community spread is higher and this model allows for smaller class sizes and cohort groups. When a hybrid schedule must be used, students would split into smaller attendance cohorts on either Monday/Tuesday or Thursday/Friday. Scheduling efforts have focused on keeping siblings in elementary, middle and/or high school attending in-person on the same days when the hybrid model may be needed.

Applications Available for Free/Reduced Meals and WiFi Support: A reminder from earlier this week, but important to share again in case your child(ren) may benefit from free/reduced meals. Free/Reduced Meal Applications are available on our website HERE. Families may apply for free and reduced meals at any time during the school year. Please note: Remote only families may also still purchase school meals as well as apply for free/reduced meals if needed. (Details on how remote only learners can pick up meals will be shared prior to the start of school.) Completed applications may be submitted to your school office or to Martha Lawson, Food Service Supervisor, 610 E. Market.

New this year, Derby Public Schools also has funding to support those in need of WiFi assistance to help with hybrid or remote learning. If you are needing WiFi assistance for hybrid or remote learning, please complete the survey questions HERE for your family. We will use the request submitted here to review family eligibility for a district or grant-supported hotspot device. An email will be sent within 2 weeks to verify if your request is able to be met.

We are working hard to ensure that we offer the best education, in the safest and healthiest possible environment, while also doing our best to plan ahead for multiple scenarios and circumstances. Please know we are committed to answering questions. We have started a Frequently Asked Questions (FAQ) at www.derbyschools.com/returntolearn. This resource will continue to be updated as we receive more common questions and more information. To use the FAQ, simply click on a question and the answer will expand below it. Questions about Return to Learn can be submitted to information@usd260.com and we will provide answers or connect you with the appropriate building principal to further assist. We value your patience, interest and commitment as we continue to outline a plan to support every student, every day, preparing for the future.


Monday, August 17, 2020 • Applications Available for Free/Reduced Meals and WiFi Support

Your child may benefit from free/reduced meals. Free/Reduced Meal Applications are available on our website HERE. Families may apply for free and reduced meals at any time during the school year. Please note: Remote only families may purchase meals and apply for free/reduced meals if needed. (Details on how remote only learners can pick up meals will be shared prior to the start of school.) Completed applications may be submitted to your school office or to Martha Lawson, Food Service Supervisor, 610 E. Market.

New this year, Derby Public Schools also has funding to support those in need of WiFi assistance to help with hybrid or remote learning. If you are needing WiFi assistance for hybrid or remote learning, please complete the survey questions HERE for your family. We will use the request submitted here to review family eligibility for a district or grant-supported hot spot device. An email will be sent within 2 weeks to verify if your request is able to be met.


Tuesday, August 4, 2020 • Message to 2020 Graduates

2020 Graduates, your Cap and Gown Celebration is set for Saturday, August 15 at 8:00 p.m. at Panther Stadium. We are very excited to celebrate your achievements! Due to COVID-19 restrictions on crowd size, each graduate may have two guests attend the celebration. Tickets may be picked up at Derby High School starting Monday, August 10 through Thursday, August 13 from 7:30 a.m. - 3:30 p.m. and August 14 7:30 a.m. - 3:00 p.m. Graduates or family members may not pick up tickets for other graduates. Unfortunately we are unable to host the Academic Awards assembly and Luncheon. Those receiving Academic Awards including honor cords may also pick those up at DHS with their tickets. If unable to attend the ceremony or pick up your items this week, please contact the high school to coordinate a time to pick up your items.

All graduates attending are to meet inside the Panther Baseball Field in their Cap and Gown at 6:30 p.m. Saturday, August 15. Feel free to wear comfortable shoes as we will walk from the baseball field and march into Panther Stadium.

We apologize for any inconvenience the limit on guests may cause families and graduates, but providing a ceremony to honor the graduates while providing a safe atmosphere and following restrictions is important to keep in mind. We are committed to have as many guests as possible celebrate the success of our graduates. If a graduate doesn’t plan to use their tickets and wishes to disperse theirs, they are welcome to do so. Additionally, if all tickets aren’t picked up, any unclaimed tickets will be available to from 3:30-4:30PM on August 14 at Derby High School. We will post at 3PM on August 14 on the Derby Public Schools Facebook page if unclaimed tickets are available. If so, a graduate or family member may pick up a maximum of two more additional tickets. Starting at 4:30 p.m. until 5 p.m. any remaining unclaimed tickets will be given with no limit on a first come, first served basis until they run out.

A few other notes to share:
• We will livestream the event. We will communicate information on how to view when it is finalized.
• We are also looking into the logistics of bringing the bell to ring during this ceremony.
• Please note masks will be required until you are seated and any other time 6 feet social distancing can not be maintained.
• Gates at Panther Stadium will open at 6:30 p.m. for guests arriving. Strict social distancing will be enforced. Those attending are welcome to sit anywhere within Panther Stadium with the exception of the turf surface. Lawn Chairs are welcome.

Thank you for your patience. We look forward to celebrating the Class of 2020!

Sincerely,
Mr. Tim Hamblin
Derby High School Principal


Tuesday, July 28, 2020 • Message to Families

Good morning Derby Public Schools families,

Tonight was another lengthy Board of Education meeting and we appreciate all those who tuned into to learn more details regarding the upcoming school year. Tonight we had well over 600 viewers eager to learn more. A number of items were discussed and approved at the July 27 Board of Education Meeting. Items to note:

School Year Calendar (click HERE to view; the start date is now September 8). Please know this change is to give staff additional time to collaborate on new learning models and plan for the scenarios they may face during the year due to COVID-19. It will also allow for training on health and safety protocols to be implemented in district facilities. The board made a motion to ensure that classified staff would not lose any pay. Thank you to our district calendar committee for working quickly on calendar options for this school year.
Return to Learn Plan (click HERE to view). This plan was approved in its entirety during the meeting.
Personal Protective Equipment (PPE) Flyer (click HERE to view). This flyer provides an overview of PPE plans for the district.
Safety/Logistics Plan (click HERE to view). This flyer provides an overview of different levels of precaution Derby Public Schools will utilize throughout the year when applicable, based on mandates or other health guidance. These best practices are based on currently available mandates, guidelines, and recommendations from state and local government and public health officials and are subject to change.

If any information shared impacts an enrollment decision you have made regarding in-person or remote (online only) instruction, you have 48 hours from the time of this email to complete an enrollment learning model change request form. If you wish to change the learning model you selected during enrollment, this can be accessed HERE and must be done by 9AM on July 30, 2020.

Please know we are committed to answering questions. We have started a Frequently Asked Questions (FAQ) at www.derbyschools.com/returntolearn. This resource will continue to be updated as we receive more common questions and more information. To use the FAQ, simply click on a question and the answer will expand below it. Questions about Return to Learn can be submitted to information@usd260.com and we will provide answers or connect you with the appropriate building principal to further assist. We value your patience, interest and commitment as we continue to outline a plan to support every student, every day, preparing for the future.


Friday, July 24, 2020 • Survey Sent to Families

Derby Public Schools is looking at the possibility of modifying the school year calendar. We would like to gain your feedback on three different calendar options (the originally approved calendar and two new draft options). We will plan to discuss the school year calendar at the Monday, July 27 Board of Education meeting. After the calendar is Board approved, we will share the calendar with staff and families. Please submit your selection of the 2020-2021 school year calendar by Sunday, July 26 at 11:59 PM. Please look at each option closely to take into consideration. Each calendar option has a different start date.

Original Approved Calendar: School starts August 13. At the July 20 Board of Education meeting the Board approved changing the original first day from August 12 to 13 to allow for additional Back to School Night times for families to visit the classroom/school. August 12 would be times for families set-up appointments which is in addition to the Back to School Night already scheduled.

Draft Calendar Option 1: School starts September 8. Student contact time would be 9 days less than the original calendar and classified support staff has 4.5 less days of pay/work.

Draft Calendar Option 2: School starts August 26. Student contact time would be 5 days less than the original calendar and classified support staff does not lose any days of pay/work. Any decrease in student contact time is shifted to staff inservice/work time to prepare for the school year.

Complete the survey HERE.


Wenesday, July 22, 2020 • Follow-Up School Year Calendar Information

As shared earlier today, the State Board of Education voted 5-5 on Executive Order 20-58, which would require schools to start school after Labor Day. This means the executive order was not affirmed as the vote required a majority vote on the State’s 10-member board. Under new state law, Governor Laura Kelly must get approval from the State Board of Education to issue an executive order to close or delay schools.

We will continue to provide more information on the impact this has on the 2020-2021 school year once we work out details in the coming days. Governor Kelly is recommending schools start later because of the COVID-19 cases that Kansas is currently experiencing, however, this decision on when to start school is now up to local school districts. Our next Board of Education meeting is Monday, July 27 at 6:30PM. The Board of Education will be discussing the school year calendar at this meeting and we hope to have more information to share after this meeting.

We would like to hear your feedback.

The Calendar Committee will be reconvening to revisit/discuss our calendar based on current information and forming a recommendation to give to the Board of Education. If you have feedback you would like to share and have taken into consideration, please submit HERE.


Wednesday, July 22, 2020 • State Board of Education Vote on School Year Start Date

The State Board of Education voted 5-5 on Executive Order 20-58, which would require schools to start school after Labor Day. This means the Executive Order was not affirmed. We will be providing more information on the impact this has on the 2020-2021 school year once we work out details in the coming days.


Tuesday, July 21, 2020 • Return to Learn 2020-2021 School Year Plans and Enrollment

Derby Public Schools families,

We wanted to provide you an update on the Return to Learn plan discussed at last night’s Board of Education meeting. Our Board of Education voted 7-0 to approve two learning models for the 2020-2021 school year: in-person (may transition to hybrid or online when needed) and remote (online only). The BOE did not approve other logistics within the Return to Learn draft plan last night. The Board requested to add a meeting to further discuss details of the plan and other safety guidance on July 27 at 6:30 pm via Zoom/YouTube Live. With their motion, families will also be able to switch their learning model preferences selected during enrollment, if desired, for 48 hours after the date the safety plan is approved by the Board of Education and published.

There are many more questions to answer and we will continue to provide more updates as new information is available, but this does give us a step to start moving ahead in school year planning, including enrollment.

A few updates and important notes:

Enrollment: Online enrollment for returning and pre-enrolled students will begin on July 22. View in-person enrollment for new students dates and times can be viewed HERE. During enrollment, families will be asked to select, based on their comfort levels, and commit to a learning model for a 9-week grading period. An exception to this included in the Board of Education’s approval last night of learning models is that families will also be able to switch their learning model preferences selected during enrollment, if desired, for 48 hours after the date the safety plan is approved by the Board of Education and published. Please review the support materials below ahead of completing this step.
Learning Model Overview - Flyer
Learning Model Video Overview
Return to Learn Plan (draft, learning models approved but not entire logistics in this plan as mentioned above)
Transfer Requests: If you have submitted an in-district or out-of-district transfer request, your child should not enroll until you are notified of placement. (transfer information HERE)
School Year Fees: During enrollment, one of the steps you will be asked is to pay your student fees. If fees are unable to be paid at this time, a Promise to Pay form must be completed. (Note: If after enrolling, your comfort level changes on returning to one of the learning models provided at Derby Public Schools, refunds may be granted if requested prior to the first day of school. Contact your building to start the withdrawal and refund process prior to the first day of school.)
• School Year Calendar Details: Calendar details for the 2020-2021 school year, including start and end times, have not been determined yet with the new guidance. We are awaiting further clarity from the State Board of Education if they intend to approve Governor Laura Kelly’s executive order. More details to come, once available.

Please know we are committed to answering questions. We have started a Frequently Asked Questions (FAQ) at www.derbyschools.com/returntolearn. This resource will continue to be updated as we receive more common questions and more information. To use the FAQ, simply click on a question and the answer will expand below it. Questions about Return to Learn can be submitted to information@usd260.com. We value your interest and commitment as we outline a plan to support every student, every day, preparing for the future.


Monday, July 20, 2020 • Draft Return to Learn Plan HERE


Friday, July 17, 2020 • Email Sent to Families and Staff
Derby Public Schools Families and Staff,

With Governor Laura Kelly’s announcement of an executive order to delay opening schools until after Labor Day, we understand there are many questions and know you are eager to have more information. As a reminder, the Derby Public Schools “Return to Learn” plan will be shared at the July 20, 2020 Board of Education meeting. We will plan to have a draft of our district's "Return to Learn" plan available Monday by 10:00AM on our website, www.derbyschools.com under "Return to Learn / COVID-19 Information", so those interested can review ahead of the Board of Education meeting. This will be in draft format until the Board of Education approves the plan. Additionally, the Kansas Board of Education must also discuss and vote to approve the Governor’s executive order next week. We hope to receive additional details throughout the week to help us understand how it relates to the school year calendar and planning.

In order to ensure our families have more information and time to review possible learning models offered this school year, we are modifying our enrollment and transfer meeting dates and times. Please see the changes below. Enrollment information can also be found at www.derbyschools.com/enrollment.

Online Enrollment
Wednesday, July 22: Online Enrollment Opens for all returning/pre-enrolled students

In-Person Enrollment
(In-Person enrollment is held at each school and is for new families or returning families who are unable to complete online. Please note due to bond construction, Stone Creek Elementary enrollment will take place at Derby North Middle School, 3100 N. Rock Road, and Derby Hills Elementary will take place at the Educational Support Center, 222 E. Madison.)
• Thursday, July 23: Elementary Enrollment, 12:00PM-7:00PM
• Friday, July 24: Elementary Enrollment, 8:00AM-3:00PM
• Monday, July 27: Middle School Enrollment, 10:00AM -7:00PM;
  Derby High School Enrollment, 10:00AM-6:30PM
• Tuesday, July 28: Middle School Enrollment, 7:30AM-4:000PM;
  Derby High School Enrollment, 9:00AM-4:000PM

Transfer Meetings
(If you have submitted an in-district or out-of-district transfer request, your child should not enroll until you are notified of placement.)
• Thursday, July 30: Elementary In-District Transfer Meeting
• Friday, July 31: Secondary In-District Transfer Meeting
• Tuesday, August 4: Elementary Out-of-District Transfer Meeting
• Thursday, August 6: Secondary Out-of-District Transfer Meeting

We appreciate your continued support, patience and grace as we work through school year plans while keeping the safety of our students and staff at the forefront! As information is available, updates will be shared to our families and staff via Skylert, our mass notification tool, and posted on www.derbyschools.com. (Read previous updates HERE.)


July 20, 2020 Board of Education Meeting and Return to Learn School Year Plan

As a reminder, the Derby Public Schools “Return to Learn” plan will be shared at the July 20, 2020 Board of Education meeting. The July 20 Board of Education meeting packet has been posted on the district’s landing page found HERE. The live board meeting can be viewed via the YouTube Live Link.

We are still thoroughly going through the Kansas State Department of Education’s (KSDE) "Navigating Change: Kansas’ Guide to Learning and School Safety Operations" document to carefully discuss and consider the guidance as well as Governor Laura Kelly’s announcement to delay opening schools until after Labor Day. KSDE’s guidance was approved on July 15. We will plan to have a draft of our district's "Return to Learn" school year plan document available Monday by 10:00AM on our website, www.derbyschools.com under "Return to Learn / COVID-19 Information", so stakeholders can review ahead of our Board of Education meeting. This will be in draft format until after the Board of Education approves the plan.

Interested in speaking at this BOE meeting? Patrons wishing to speak before the board during the public comment agenda item can email the board clerk at lhoyt@usd260.com or submit a comment in writing by clicking here. Written comments or requests to speak should be submitted before Monday afternoon (12:00PM) prior to the board meeting will be summarized by the board president during the comments section with a copy provided to the entire board after the meeting. For questions regarding speaking before the board, please email the board clerk at lhoyt@usd260.com.


July 15, 2020 • Email to Families

Good Afternoon Derby Public Schools Families,

Governor Laura Kelly announced this afternoon that opening school will be delayed until after Labor Day. Additionally, today the Kansas State Board of Education approved the Navigating Change: Kansas' Guide to Learning and School Safety Operation. Click HERE for the approved document. We are working together with representatives from the Derby National Education Association (DNEA) Executive Committee and Derby’s Return to Learn Task Force regarding our district’s Return to Learn Plan and ensuring it aligns with the state and local Health Department Guidance. We still plan to hold a Zoom Board of Education meeting on Monday, July 20, at 6:30 PM to present and discuss the proposed curricular plan with the intent to request Board approval for once we are able to open school buildings.

We are aware this has prompted many questions, we will continue to provide updates as additional details become available, including how it may impact enrollment process timelines and the first day of school for our students. Additional information will be shared as it becomes available.

Sincerely,
Heather Bohaty
Superintendent of Schools


July 10, 2020 • Return to Learn Survey - Please Complete by July 16

Derby Public Schools Families,

I hope that you are enjoying your summer. An Enrollment Update newsletter with information on how to enroll and other important annual notices for the upcoming year should be arriving in your mailbox soon. As we await official guidance from the Kansas State Department of Education (KSDE) on possible learning models for the school year, we are requesting that you provide us with additional feedback for planning purposes. Responding to the survey does NOT commit your family to any particular schooling format but will provide us with information for planning purposes. Please complete one survey for each student in your family that attends Derby Public Schools. Please complete the survey HERE by noon July 16.

Please note one change to my last update sent on June 30 HERE - the district will present school year plans to the Board of Education on July 20 via Zoom/YouTube live link instead of the previously shared July 27. This is to ensure we get families and staff information as soon as possible as we know plans may affect childcare and work. Families and staff will receive an update via Skylert (mass notification tool) on school year plans later in the week of this Board of Education meeting.

Sincerely,
Heather Bohaty
Superintendent of Schools


July 8, 2020 • Update on Mask Requirements at Derby Public Schools

Dr. Garold Minns, Sedgwick County’s Health Officer, announced on Wednesday, July 8, 2020, that he would sign an emergency order to require face masks in Sedgwick County. This order goes into effect at 12:01 a.m. on Friday, July 10 and is in place until midnight on August 9, 2020.

Dr. Minns shared that after looking at the number of cases increasing in the county, as well as hospitalizations increasing, that face masks should be required. The order also calls for everyone in the county to adhere to Phase 3 of Governor Laura Kelly’s Ad Astra Plan, which includes limiting mass gatherings to 45 individuals in one location where social distancing is not available.

Masks should be worn while inside any indoor or outdoor public space where distancing of six feet at all times is not possible, and in line and waiting to enter an indoor public space. Exceptions to this order include children five and under and others not able to safely wear a mask, as listed in the public health order. Read the order HERE.

Current student programming immediately impacted by this order include the following:
Summer PrimeTime, Latchkey and Extended School Year (ESY): All students and employees are required to wear a mask; unless exempt.
Free Meal Sites: Central Kitchen/Oaklawn/Wineteer host free summer meal sites. Staff working and patrons who are over the age of five who visit this site are required to wear a mask.
Athletics: Athletes who are able to maintain 6 feet distance from others with only infrequent or incidental moments of closer proximity are not required to wear a mask. If unable to do this, masks are required.


June 30, 2020

Dear Families and Staff,

I hope everyone is enjoying their summer with family and friends. While we know there is still over a month left of summer break, we know there are many questions about the upcoming school year. In my last message sent to you on May 20, it was shared that we were already planning for Fall 2020. I would like to share an update on what to anticipate over the next few weeks as we prepare for the new school year.

What Will School Look Like?

School districts across the state will be receiving guidance from the Kansas State Department of Education (KSDE) by mid-July. Derby Public Schools will adapt as necessary and merge our Continuous Learning Task Force recommendations with the state’s guidance. Our Task Force has been meeting to discuss options and review feedback from families, students and staff. I’d like to say THANK YOU to the individuals who are working throughout their summer break to ensure we will have meaningful learning experiences while always keeping safety as our top priority.

We will bring our proposed plans to our Board of Education on July 27. If our school’s normal environment has to be modified, other possible learning environment options may include in-person, online or hybrid model (a combination of in-person, online and independent work). When additional information that affects what the next school year is available after this Board of Education meeting, we will update families and staff via our website, social media and Skylert (our mass notification tool).

We plan to welcome back students on August 12 (20-21 school year calendar HERE). We know that the future impact of COVID-19 is unpredictable and requires that we plan for multiple scenarios. I’d like to share a few brief highlights on possible learning models and a general back to school timeline below. Students with an Individualized Education Program (IEPs) and other educational support plans will receive appropriate accommodations regardless of the learning environment we are in. Students will also have grading expectations for any of the possible learning models. Please know that more details will be available in the coming weeks.

Possible Learning Models

In-Person Learning
We are excited to see our students and staff back in our buildings! Our hope is to be able to offer an in-person option of school this fall. Students who attend in-person will have additional COVID-19 safety measures in place.

Remote Learning Environment (Online-Only Instruction)
It is possible that online-only instruction by Derby Public Schools staff may be offered as a learning option to families who elect to learn from home. An online-only instruction program would have these key elements:
• Instruction by certified Derby Public Schools teachers
• Mirror Derby Public Schools curriculum and standards
• Include live instruction with a mix of online activities, lessons and assessments

Please note: Online instruction will also be offered to all enrolled students at times when school is not able to take place in person due to COVID-19 circumstances.

Hybrid Learning (a combination of in-person and online)
If needed at any point, Derby Public Schools may adopt a hybrid learning model. Hybrid learning would only apply to students who elected to enroll in the traditional, in-person school (not online-only). Hybrid instructional schedules would have some in-person instruction and some online live instruction and assignments for students in a given week.

A survey will be sent to families in July to gain information on any preferences that may be offered regarding the above learning model options. Information from the Centers for Disease Control and Prevention (CDC), the local health department and KSDE will continue to guide our planning.

General Back to School Timeline
Here are dates to keep in mind leading up to the first day of school. Updates will be provided as we begin to see how the 2020-21 school year looks for our families and staff.
• July 9: Enrollment Update in mailboxes (approximate date). View HERE. Please know the information in this Enrollment Update is applicable no matter what type of setting we may be in this school year.
• July 14-15: State Board of Education to receive KSDE Guidance for Schools
• July 16: Kansas State Department of Education releases plan; district leadership will receive detailed training on the recommendations.
• July 16-24: Derby Public Schools will modify plans to align with KSDE guidance.
• July 27: Present school year plans to the Board of Education (meeting is 6:30PM at Derby North Middle School). Families and staff will receive an update via Skylert (mass notification tool) on school year plans later this week.
• Aug. 6: Middle School Back to School Night, 5:30PM-7:30PM
• Aug. 10: Elementary Back to School Night, 5:30PM-7:30PM
• Aug. 12: First day of school (see 20-21 student calendar HERE)
• Aug. 13: Derby High School Back to School Night, 5:30PM-7:30PM

We realize families and staff will be looking for information regarding transportation, food service, before and after school programs, and much more. These topics and more will be covered after our plans are presented to the Board of Education on July 27. Although there are some unknowns, we are looking forward to another amazing year of accomplishments and will be ready to adapt to changes that come our way. I share my appreciation to all of our stakeholders for your continued flexibility, engagement and partnership in our students’ educational journeys.


Sincerely,
Heather Bohaty
Superintendent of Schools

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